Compliance requirements

All students at UMSN are required to submit compliance documents by July 1. Fees will be assessed if the deadline is not met. See more for specific details and forms. 

Undergraduate student requirements

All undergraduate students are to submit U-M School of Nursing compliance documents. Documents must be submitted to Castle Branch and approved by Castle Branch by the end of the day on July 1. Any student who does not fulfill this requirement by the deadline will be charged the following fees for the 2017-2018 academic year. Any student who does not fulfill this requirement by July 1 will be charged at $200 fee for the current academic year. An additional fee of $100 each month will be assessed if the student remains non-compliant. See below fee schedule.  

July 1: $200 fee
July 18: Additional $100 fee
August 3: Additional $100 fee
August 21: Additional $100 fee
September 5 (first day of class): Additional $100 fee
October 25 (for influenza vaccine only): $100 fee
 
See details on compliance requirements. Also see our FAQs and tips sheet.
 
To better serve our students, the School of Nursing partners with CastleBranch.com to manage our students' health compliance documents. This management system allows our students to meet the ever-evolving requirements of the clinical agencies where they fulfill the clinical requirements of their coursework.
 
For students, this partnership means:
  • Safe uploading and viewing of immunization records
  • An easy and comprehensive way to complete background checks
  • Electronic access to health compliance documents, 24/7
  • Email reminders for those items not yet completed
  • Information that remains available long after graduation
 

Instructions for using CastleBranch

Opening a CastleBranch account:
  1. Go to Castlebranch.com
  2. In the Package Code box, enter the package code for your program: UB58
  3. Use your umich.edu email address to set up your account email.
  4. Your package requires you to submit immunization, medical or certification records. At the end of the order process, you will be prompted to visit a secure web page where you will view additional instructions for uploading your records. 
  5. If you need assistance, please call Castlebranch.com directly at (888) 723-4263 x 7196.

Retrieving information:

  • Once your order is submitted, you will receive a password via email to view the results of your background check. The results will be available in approximately 48-72 hours.
  • To view your result, visit Castlebranch.com, enter your password in the area provided on the lower right of the home page, then enter the last four digits of your Social Security Number.

PLEASE NOTE: Do not send compliance documents to the School of Nursing. All compliance records must be uploaded into your Castle Branch online account through their record keeping mechanism. Records can also be faxed or sent via mail to the agency; however, when faxing or mailing records, be sure to include the HIPAA release form which can be downloaded from your online account.

If you need assistance, please call CastleBranch directly at (888) 723-4263 x7196.
 

10-panel drug screening

If you are doing a clinical rotation at any of the following sites, you will be required to complete a drug screening. This must be completed before starting your clinical rotation.
  • Allegiance Health
  • Beaumont Hospitals
  • Borgess Health
  • Detroit Medical Center
  • Henry Ford Health System
  • Oakwood Healthcare
  • St. John Providence Health System
  • St. Joseph Mercy Health System
  • University of Michigan Health System

Graduate student requirements

All graduate students are required to submit UMSN compliance documents. Documents must be submitted to CastleBranch by July 1. Any student who does not fulfill this requirement by July 1 will be charged a $200 fee for the current academic year. An additional fee of $100 each month will be assessed if the student remains non-compliant. 
 
 
To better serve our students, the School of Nursing partners with CastleBranch.com to manage our students' health compliance documents. 
 
For students, this partnership means:
  • Safe uploading and viewing of immunization records
  • An easy and comprehensive way to complete background checks
  • Electronic access to health compliance documents, 24/7
  • Email reminders for those items not yet completed

Instructions for using CastleBranch

Opening a CastleBranch account:
  1. In the Package Code box, enter the package code UB59
  2. Your package requires you to submit immunization, medical or certification records.  At the end of the order process, you will be prompted to visit a secure web page where you will view additional instructions for uploading your records. 
  3. If you need assistance, please call CastleBranch directly at (888) 723-4263 x 7196.
 
Retrieving information:
Once your order is submitted, you will receive a password via email to view the results of your background check. The results will be available in approximately 48-72 hours. 
 
PLEASE NOTE: Do not send compliance documents to the School of Nursing. All compliance records must be uploaded into myCB in CastleBranch via your online account. Records can also be faxed or sent via mail to the agency; however, when faxing or mailing records, be sure to include the HIPAA release form which can be downloaded from your online account.
 

10-panel drug screening

All graduate students are required to obtain a 10-panel drug screen. Instructions on how to obtain drug screens will be sent to all students.